HEFCE has just release a new policy on open access. Although it covers articles published after 1st April 2016, this may include articles which have already been submitted. Authors need to be prepared, particularly by keeping their accepted version of any article that is published so that this can be deposited in ORE, our research repository.
The most important stage is to ensure that details of all your publications are listed in Symplectic. This system harvests publication details from online collections like Scopus, Repec, Crossref and Web of Science and is updated regularly. If your publications are very recent or have not yet been published they may appear in the Pending section of your Symplectic file; if they don’t appear automatically it may be necessary to add the details manually. If you have any published research which is not yet included in ORE, we will be happy to advise.
We are in the process of upgrading to the new version of Symplectic. This should be complete by January 2015 and should fill in the gaps in some researchers’ profiles.
An author’s accepted version of a research paper is the version that has been submitted to the publisher, peer reviewed, and subsequently amended by the author in line with recommendations. The author’s accepted version is usually identical to the version that will appear in the journal but without the publisher’s layout and formatting (over which the publisher retains copyright). It is important that you keep this version after publication as the published version cannot normally be used.
Journal publishers do not normally allow the final published version to be archived in repositories but many allow the accepted draft to be used, although an embargo for a set period is often required. A listing of the policies of most academic journals is available at SHERPA-ROMEO.
Publishers do not normally ask for drafts of articles which have been published as working papers by universities or subject collections to be taken down after final publication. Remember, however, that if they appear in the accepted papers sections of SSRN or RepEc they will no longer be accessible to readers who do not have a subscription for the official published version. If the working paper is not substantially different from the final published version it may be archived as an accepted version in ORE.
If you have any further questions please contact us or come to the presentation on January 13th.