New Open Research Exeter blog!

Although, sadly, the Open Exeter project has come to an end, our work will still continue! And we will be letting you know what we are doing via our new Open Research Exeter blog!

The Open Access and Data Curation Team will carry on supporting researchers and postgraduate research students at the University of Exeter with Open Access (OA) and research data management (RDM).

We manage the institutional data repository, Open Research Exeter (ORE), to make University of Exeter research more visible, reusable and citable. ORE provides long-term storage for all types of research data, research data and PGR theses.

We also deliver training and guidance for researchers on OA and RDM and the Team can help you to develop your own research group level policy on these issues or advise on data management plans.

We will be blogging on topics to do with Open Access, research data management, repositories, open research, big data, transparency, altmetrics, how to make your research more visible and anything else we think may be of interest to Exeter’s research community!

So this will (probably!) be our last post on the Open Exeter blog. We hope to hear from you soon on our new blog or via rdm@exeter.ac.uk or openaccess@exeter.ac.uk. And remember if you have any OA or RDM queries, please visit our Open Access or RDM webpages or contact us directly on the above emails!

Posted under News, Open Access, ORE, PGR students, Research, Useful links

This post was written by Hannah Lloyd-Jones on August 14, 2013

Top Tips for Developing Research Group-level RDM Policy

The Open Exeter and Marine Renewable Energy policy case study, published today, suggests some tips for other research groups who are thinking about designing their own research data management policies. The recommendations are as follows:

  • Research group level policy development should be collaborative and include consultation with all members of the research group as far as possible. Feedback from the research community should be listened to; participation in policy development can give researchers a sense of ownership and make the policy implementation phase easier.
  • It can be helpful to separate out the principles of a policy from the nitty-gritty of procedures; thus those who don’t wish to read a longer, more detailed document can understand the main points quickly and refer to the procedural document only when necessary.
  • Local research data management policies should be updated to reflect changes in institutional, funder and ethical, legal and commercial guidelines and these should be considered during policy development.
  • Consider institutional as well as local and discipline-specific solutions. For example, if your institution provides a data repository, would it be better to use this for the long-term storage of data, rather than local storage or should data sets be stored in a discipline-specific repository?
  • Decide on the scope of the policy; different research groups have different priorities – for example, a Psychology-based group would probably be more concerned with ethical and legal issues to do with working with human participants. It may be worth concentrating first on priority areas and rolling out a more comprehensive policy at a later date.
  • Try to balance the amount of detail in the procedural document with respecting researchers’ working habits. For example, is it necessary for all researchers to use the same system to name files?
  • Work out an estimated timetable for policy and procedure development but be flexible to reflect changing circumstances if necessary.
  • Consider the relationship between guidelines for individual projects and research group policy.
  • Tailor RDM policy and procedures to the support available to your research group. For example, a group with a dedicated Computing Development Officer may be able to put into place more bespoke solutions than a group without this support.
  • Listen to researchers’ concerns and make sure they are clearly addressed in the policy and procedural documents.
  • Provide support for the initial transition. Staff may not have time to do tasks such as consolidate and transfer old data sets to a central storage system, as they are busy with current and future work, and rarely have the time to look backwards.

Have you developed a research-group level RDM policy? Do you agree with these recommendations or have any of your own suggestions? Let us know!

Posted under Case studies, News, Policy, Research

This post was written by Hannah Lloyd-Jones on July 26, 2013

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Marine Renewable Energy Policy Case Study Published

We are pleased to announce that we have published a case study on developing research data management policy at research group level. The report, which was co-written by the Open Exeter project and the Marine Renewable Energy Group, is available in ORE and looks at how RDM policy and procedures were developed and implemented by the Group.

Marine Renewable Energy research on the University of Exeter’s Penryn campus is led by Dr Lars Johanning and is part of the College of Engineering, Mathematics, and Physical Sciences (CEMPS). The group decided to develop a research data management policy to ensure that the data it uses are secure, will be reusable in the future and can be shared easily amongst collaborators. The policy work was accompanied by a review of the way in which the group store data. This work has been supported through the Bridging the Gaps initiative and led by Dr Ian Ashton in conjunction with others in the research group.

Read the case study here – comments welcome!

Posted under Case studies, News, Policy, Reports

This post was written by Hannah Lloyd-Jones on July 26, 2013

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Developing research data management guidelines at research group level

The Open Access and Data Curation team has been working with the Centre for Cognitive Control and Associative Learning (CCAL) to produce a set of draft research data management guidelines.

Myriam Mertens and Prof. Frederick Verbruggen used the UK Data Archive’s guide on Managing and sharing data: best practice for researchers and their Create and Manage Data webpages to help develop the guidelines for CCAL. The Marine Renewable Energy Group’s data management policy and procedures (which will soon be available in ORE) was also a useful resource.

CCAL’s draft RDM guidelines are a work in progress in the sense that the most pressing RDM concerns have been focussed on first, which are mostly around data collection. As new issues come up, the RDM guidelines will evolve. Myriam highlights the importance of consulting group members when developing RDM guidelines and says that on some RDM issues no consensus has yet been reached about best practices that work for everybody. She also believes that competing demands on research staff can be an issue in the implementation of RDM policy.

We’ll hopefully be blogging soon about other research groups’ experiences of developing and implementing RDM policy. A key message for research groups who are thinking about putting together their own guidelines is to try to be practical and flexible. Guidelines will evolve, but it’s better to have a draft document as a starting point than nothing at all.

Posted under Policy, Research

This post was written by Hannah Lloyd-Jones on July 18, 2013

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First Open Access Newsletter!

Our first Open Access newsletter is out! It includes news about the extension of the Wellcome Trust’s Open Access policy,  how to upload research papers to ORE plus much much more!

Have a peep here!

We hope you like it! Any feedback is more than welcome via openaccess@exeter.ac.uk.

Posted under News, Open Access

This post was written by Hannah Lloyd-Jones on June 24, 2013

Open Exeter Research Data Management: Find us on Storify.

  You can now view a timeline of the Open Exeter project on Storify.  Storify provided us with a useful way to illustrate the progression of the project and to chronicle the work which has been undertaken since the beginning, especially as it facilitates the inclusion of social media such as Twitter, YouTube and Facebook, among others. You can find information about our workshops and conference posters, tweets from our followers, videos of our Holistic Librarian training, as well as links to our PGR training, promotional materials and conference presentations.

Posted under News, Open Access, Useful links

This post was written by Megan Hunt on June 3, 2013

Express Scribe

Just a quick blog post to say that I recently discovered an interesting piece of software that might help in the data collection process. It is called Express Scribe and I find it greatly speeds up the transcription process. Essentially it is a piece of software through which you play the audio recording that is to be transcribed. You can then turn certain keys on your keyboard into hot keys or use a foot pedal so that you don’t have to move away from the word processing programme in order to pause and rewind the recording. I’m sure the pro version has many other features but I find the free version does everything I need it to.

On a related note, I’m very pleased I had the Echo Smart Pen with me today when conducting an interview as the battery of my digital audio recorder ran out. It turns out two bars just isn’t enough to get through an interview. I will need to make sure it is fully charged in future. Fortunately I was also recording the audio on my Smart Pen and although the audio isn’t as good as the Olympus digital recorder it is still perfectly audible.

Posted under Data management tools, Follow the Data, PGR students

This post was written by Philip Bremner on May 8, 2013

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Open Research Exeter on Twitter and Facebook!

Just a quick note to let you know that our Twitter account is now called “Open Research Exeter” – Follow us here: @OpenResearchExe

Our Facebook page has also been rebranded, so please like us to find out about the latest Open Exeter events, laugh at our photos and more!  www.facebook.com/openresearchexeter

Thanks and keep in touch!

Posted under Advocacy and Governance

This post was written by Hannah Lloyd-Jones on May 2, 2013

Open Exeter: Outstanding Project of the Year Finalist!

We are very pleased to announce that the Open Exeter Project (http://as.exeter.ac.uk/library/resources/openaccess/openexeter/) has been chosen as a finalist for a Professional Services Recognition Award in the Outstanding Project of the Year category at the University of Exeter.  You can see more about the awards here: http://www.exeter.ac.uk/staff/benefits/excellence/

We’d like to thank Senior Management for nominating us and for recognising the important work that the project has carried out in the areas of research data management, open access and research support.  The team has worked incredibly hard over the past eighteen months, achieving a huge amount in terms of outputs and kick-starting a slow but steady cultural change in the way research is shared, stored and managed around the University. It’s often been a struggle to get our messages across to the right people so the fact that we have received this nomination is fantastic.

The nomination includes members of the wider team from IT and RKT – a model for successful cross-departmental collaboration has been one of the strengths of the project and something we hope to build on in the future.

Keep your fingers crossed for us on 26th June – at least we get to attend a drinks reception, a three-course dinner and hob-nob with the high and mighty even if we don’t win!

Jill Evans

Open Access & Data Curation Manager & Project Manager, Open Exeter

 

 

Posted under Advocacy and Governance, News

This post was written by Hannah Lloyd-Jones on May 2, 2013

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Open Research Exeter @ The Forum

The morning of Friday 22nd March saw the University of Exeter’s newly rebranded repository Open Research Exeter (ORE) take over part of The Forum street and launch headlong into the world amid a flurry of promotional posters, postcards and even some slightly peculiarly coloured fairy cakes. Demos were given and chocolates were brandished at unsuspecting passing students and staff in conjunction with the promotion of other services for researchers at Exeter. The event went very well, with a good degree of passing custom and it felt great to be out there getting the message across about the newly merged repository and the benefits of Open Access to research papers, PGR theses and research data.

Later in that day we decamped, balloons aloft, across the campus and through the howling wind and rain to Reed Hall where a celebratory lunch was held for stakeholders and those from around the University who had supported the project since it began in October 2011. Michael Wykes, RKT’s Policy, Impact, and Performance Manager, toasted the successful conclusion of the Open Exeter Project before we tucked in to an abundant spread of delicious goodies. We would like to thank everyone for coming along to support us and we hope to continue to work closely with researchers and others from around the University to ensure that our project outputs are sustainable in the long-term.

If you have any questions about ORE, please contact rdm@exeter.ac.uk or openaccess@exeter.ac.uk.

Posted under News, Open Access

This post was written by Megan Hunt on April 2, 2013

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