New Open Research Exeter blog!

Although, sadly, the Open Exeter project has come to an end, our work will still continue! And we will be letting you know what we are doing via our new Open Research Exeter blog!

The Open Access and Data Curation Team will carry on supporting researchers and postgraduate research students at the University of Exeter with Open Access (OA) and research data management (RDM).

We manage the institutional data repository, Open Research Exeter (ORE), to make University of Exeter research more visible, reusable and citable. ORE provides long-term storage for all types of research data, research data and PGR theses.

We also deliver training and guidance for researchers on OA and RDM and the Team can help you to develop your own research group level policy on these issues or advise on data management plans.

We will be blogging on topics to do with Open Access, research data management, repositories, open research, big data, transparency, altmetrics, how to make your research more visible and anything else we think may be of interest to Exeter’s research community!

So this will (probably!) be our last post on the Open Exeter blog. We hope to hear from you soon on our new blog or via  or . And remember if you have any OA or RDM queries, please visit our Open Access or RDM webpages or contact us directly on the above emails!

Posted under News, Open Access, ORE, PGR students, Research, Useful links

This post was written by Hannah Lloyd-Jones on August 14, 2013

Top Tips for Developing Research Group-level RDM Policy

The Open Exeter and Marine Renewable Energy policy case study, published today, suggests some tips for other research groups who are thinking about designing their own research data management policies. The recommendations are as follows:

  • Research group level policy development should be collaborative and include consultation with all members of the research group as far as possible. Feedback from the research community should be listened to; participation in policy development can give researchers a sense of ownership and make the policy implementation phase easier.
  • It can be helpful to separate out the principles of a policy from the nitty-gritty of procedures; thus those who don’t wish to read a longer, more detailed document can understand the main points quickly and refer to the procedural document only when necessary.
  • Local research data management policies should be updated to reflect changes in institutional, funder and ethical, legal and commercial guidelines and these should be considered during policy development.
  • Consider institutional as well as local and discipline-specific solutions. For example, if your institution provides a data repository, would it be better to use this for the long-term storage of data, rather than local storage or should data sets be stored in a discipline-specific repository?
  • Decide on the scope of the policy; different research groups have different priorities – for example, a Psychology-based group would probably be more concerned with ethical and legal issues to do with working with human participants. It may be worth concentrating first on priority areas and rolling out a more comprehensive policy at a later date.
  • Try to balance the amount of detail in the procedural document with respecting researchers’ working habits. For example, is it necessary for all researchers to use the same system to name files?
  • Work out an estimated timetable for policy and procedure development but be flexible to reflect changing circumstances if necessary.
  • Consider the relationship between guidelines for individual projects and research group policy.
  • Tailor RDM policy and procedures to the support available to your research group. For example, a group with a dedicated Computing Development Officer may be able to put into place more bespoke solutions than a group without this support.
  • Listen to researchers’ concerns and make sure they are clearly addressed in the policy and procedural documents.
  • Provide support for the initial transition. Staff may not have time to do tasks such as consolidate and transfer old data sets to a central storage system, as they are busy with current and future work, and rarely have the time to look backwards.

Have you developed a research-group level RDM policy? Do you agree with these recommendations or have any of your own suggestions? Let us know!

Posted under Case studies, News, Policy, Research

This post was written by Hannah Lloyd-Jones on July 26, 2013

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Marine Renewable Energy Policy Case Study Published

We are pleased to announce that we have published a case study on developing research data management policy at research group level. The report, which was co-written by the Open Exeter project and the Marine Renewable Energy Group, is available in ORE and looks at how RDM policy and procedures were developed and implemented by the Group.

Marine Renewable Energy research on the University of Exeter’s Penryn campus is led by Dr Lars Johanning and is part of the College of Engineering, Mathematics, and Physical Sciences (CEMPS). The group decided to develop a research data management policy to ensure that the data it uses are secure, will be reusable in the future and can be shared easily amongst collaborators. The policy work was accompanied by a review of the way in which the group store data. This work has been supported through the Bridging the Gaps initiative and led by Dr Ian Ashton in conjunction with others in the research group.

Read the case study here – comments welcome!

Posted under Case studies, News, Policy, Reports

This post was written by Hannah Lloyd-Jones on July 26, 2013

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First Open Access Newsletter!

Our first Open Access newsletter is out! It includes news about the extension of the Wellcome Trust’s Open Access policy,  how to upload research papers to ORE plus much much more!

Have a peep here!

We hope you like it! Any feedback is more than welcome via .

Posted under News, Open Access

This post was written by Hannah Lloyd-Jones on June 24, 2013

Open Exeter Research Data Management: Find us on Storify.

  You can now view a timeline of the Open Exeter project on Storify.  Storify provided us with a useful way to illustrate the progression of the project and to chronicle the work which has been undertaken since the beginning, especially as it facilitates the inclusion of social media such as Twitter, YouTube and Facebook, among others. You can find information about our workshops and conference posters, tweets from our followers, videos of our Holistic Librarian training, as well as links to our PGR training, promotional materials and conference presentations.

Posted under News, Open Access, Useful links

This post was written by Megan Hunt on June 3, 2013

Open Exeter: Outstanding Project of the Year Finalist!

We are very pleased to announce that the Open Exeter Project (http://as.exeter.ac.uk/library/resources/openaccess/openexeter/) has been chosen as a finalist for a Professional Services Recognition Award in the Outstanding Project of the Year category at the University of Exeter.  You can see more about the awards here: http://www.exeter.ac.uk/staff/benefits/excellence/

We’d like to thank Senior Management for nominating us and for recognising the important work that the project has carried out in the areas of research data management, open access and research support.  The team has worked incredibly hard over the past eighteen months, achieving a huge amount in terms of outputs and kick-starting a slow but steady cultural change in the way research is shared, stored and managed around the University. It’s often been a struggle to get our messages across to the right people so the fact that we have received this nomination is fantastic.

The nomination includes members of the wider team from IT and RKT – a model for successful cross-departmental collaboration has been one of the strengths of the project and something we hope to build on in the future.

Keep your fingers crossed for us on 26th June – at least we get to attend a drinks reception, a three-course dinner and hob-nob with the high and mighty even if we don’t win!

Jill Evans

Open Access & Data Curation Manager & Project Manager, Open Exeter

 

 

Posted under Advocacy and Governance, News

This post was written by Hannah Lloyd-Jones on May 2, 2013

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Open Research Exeter @ The Forum

The morning of Friday 22nd March saw the University of Exeter’s newly rebranded repository Open Research Exeter (ORE) take over part of The Forum street and launch headlong into the world amid a flurry of promotional posters, postcards and even some slightly peculiarly coloured fairy cakes. Demos were given and chocolates were brandished at unsuspecting passing students and staff in conjunction with the promotion of other services for researchers at Exeter. The event went very well, with a good degree of passing custom and it felt great to be out there getting the message across about the newly merged repository and the benefits of Open Access to research papers, PGR theses and research data.

Later in that day we decamped, balloons aloft, across the campus and through the howling wind and rain to Reed Hall where a celebratory lunch was held for stakeholders and those from around the University who had supported the project since it began in October 2011. Michael Wykes, RKT’s Policy, Impact, and Performance Manager, toasted the successful conclusion of the Open Exeter Project before we tucked in to an abundant spread of delicious goodies. We would like to thank everyone for coming along to support us and we hope to continue to work closely with researchers and others from around the University to ensure that our project outputs are sustainable in the long-term.

If you have any questions about ORE, please contact or .

Posted under News, Open Access

This post was written by Megan Hunt on April 2, 2013

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Open Research Exeter Launch!

This week is a very busy one for us! Our Open Access Research and Research Data Management Policy for researchers goes before Senate on Thursday and on Friday we are celebrating the achievements of the Open Exeter project and launching our newly rebranded repository Open Exeter Research (ORE) for research papers, research data and theses.

You may remember the competition to rename the institutional repository which was part of our Open Access Week 2012 (see poster). We received a total of 57 entries from staff and students from all areas of the University and eventually decided on Open Research Exeter (or ORE). Our competition winner, Katie Kelsey, is a Temporary Research Fellow who suggested One Research Exeter. We adapted her suggestion slightly to incorporate the concept of making Exeter’s research open and available to the public including researchers across the globe. Congratulations Katie and hope you are enjoying your Kindle!

On Friday 22nd March, the Open Exeter team will be in the Forum Street on Streatham Campus from 10:00 – 12:00, to answer questions about the project and any other research data management and open access queries you may have. You will have the chance to see an ORE demo, and talk to those who developed the repository as well as other staff from RKT, Exeter IT and the Library who support research at Exeter. Come along and talk to us and you may get a free fairy cake!  You can even join the event on Facebook!

This will be followed by a celebratory lunch for stakeholders and others from around the University who have supported the Open Exeter project since its start date in October 2011. As we draw towards the end of the project, we hope to continue to work closely with researchers and others from around the University to ensure that our project outputs are sustainable in the long-term. In the meantime we will be making sure all is ready for ORE’s launch on Friday!

If you have any questions about ORE, please contact or .

 

Posted under Exeter Data Archive, News, Open Access, Research, Technical development

This post was written by Hannah Lloyd-Jones on March 19, 2013

Open Access Research and Research Data Management Policy for PGR Students

The Open Access Research and Research Data Management Policy for PGR Students has been approved by the Board of the Faculty of Graduate Research. The Task and Finish Group who developed the policy felt that from the perspective of the University of Exeter researcher it would be clearer to include both research data management and Open Access to both research data and research papers in the same policy document. Further information will be provided about the procedures around the research data management element of the policy prior to October 2013 when we know in more detail how data upload to the University’s repository will work for PGR students.

The policy will be implemented in two stages:

  1. PGR students who are funded by RCUK should comply with this policy with regards to research papers submitted for publication from 1st April 2013.
  1. All PGR students should comply with this policy from 1st October 2013 with regards to research papers and research data.

The key points of the policy are as follows:

Research Papers

  • PGR students should make the published research papers they produce whilst affiliated with the University (from the date of policy implementation) available on Open Access according to funder requirements and as soon as publisher restrictions will allow.
  • It is anticipated that PGR research papers will be made available on Open Access via the green Open Access route, for example by depositing a copy of the paper in the institutional repository.
  • Published research papers should include a short statement describing how and on what terms any supporting research data may be accessed.

Research Data

  • PGR students should always comply with funder policy on research data management.
  • PGR students and their supervisors should discuss and review research data management issues annually. A draft checklist to support PGRs and their supervisors in the annual research data review is available here.
  • At the end of the degree, PGR students should register selected research data with the University’s institutional repository. When legally, commercially and ethically appropriate, this selected research data should be made available in an appropriate repository, for example a discipline-specific repository such as the Archaeology Data Service, or the University’s institutional repository.
  • PGR students will be able to embargo their research data in order to have a period of privileged use of the data that they have created or collected.

The following links provide further help and guidance on Open Access and research data management for PGR students and their supervisors:

Further help and advice is available via the Open Access and Data Curation Team on or .

Posted under Advocacy and Governance, News, Open Access, PGR students, Research

This post was written by Hannah Lloyd-Jones on February 18, 2013

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IDCC 2013

Just a quick note to say that Ian and I will be attending the 8th International Digital Curation Conference in Amsterdam next week.

On Monday 14th January, in conjunction with Cathy Pink and Jez Cope from the University of Bath, who work on the JISC-funded Research 360 project, we will be holding a  “Designing Data Management Training Resources Workshop” – for more details, see the workshop programme.

Ian will also be doing a demo on “Submitting BIG data to a DSpace repository” and we will be showing our lovely poster on “Encouraging Junior Researchers to Value and Share Data Management Skills” – Do come and talk to us if you are going to be there!

We’ll try to tweet about the conference (#IDCC13) – but since my iPad has suffered an unfortunate smashing incident, we can’t promise constant tweets! Remember you can follow us on Twitter too (@OpenExeterRDM)!

Posted under News

This post was written by Hannah Lloyd-Jones on January 11, 2013