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New Wellcome Charity Open Access Fund

The Wellcome Trust has announced a new Charity Open Access Fund (COAF) aimed at helping researchers funded by medical charities to make their published research papers immediately and freely available.

From 1 October 2014 researchers funded by the following charities will be able to access this new fund in order to publish on open access by paying the journal publisher a fee:

  • Arthritis Research UK
  • Breast Cancer Campaign
  • British Heart Foundation
  • Cancer Research UK
  • Leukaemia & Lymphoma Research

Anyone who is wholly or partially funded by the charities above – including postgraduate research students – can apply.  The fund will be managed by the Open Access Team based in the Library.  Contact us at or apply by completing the Charities Fund application form, available on the Open Access web site.

Researchers who receive funds will be expected to adhere to Wellcome Trust Open Access Policy:

  • All peer-reviewed journal articles should be open access within a maximum of six months from publication;
  • A copy of the paper must be deposited by the journal or author in Europe PubMed Central within six months of publication;
  • Papers must be licensed using the Creative Commons CC-BY licence (typically offered by the publisher when a fee is paid);
  • If the journal does not offer a paid open access option authors should deposit the accepted version of the paper in a repository (such as Exeter’s ORE) with a six month maximum embargo on access.

See the Wellcome Authors’ FAQs for greater detail.

Scholarly monographs and book chapters should also be made open access but under slightly different conditions – please contact Open Access should you be planning a book or chapter.

We are available at  if you have a query or require further information.


Data Management Plans

Many funders (RCUK, Wellcome etc.) now require that data management plans (DMPs) are included as part of the grant application process. Although the names may differ (for example the Arts and Humanities Research Council – AHRC – call their requirement a “Technical Plan”) the core requirements are very similar.

Areas covered in DMPS include: storage, back up, supporting documentation and metadata, long term storage and preservationsharing and legal and ethical issues.

If you are not sure how to complete your DMP or if you would like us to comment on a draft plan please contact and we will be happy to help you. If you would like us to comment on a draft we also like to see the Case for Support so that we can see the DMP in the context of the wider application. We ask for 10 working days to comment on a draft DMP but we usually reply within a few days.

We also provide a deskside service where we are able to come to your office and discuss your funder’s requirements with you. Contact if you would like to make an appointment.

Further information and help is also available on our website: http://as.exeter.ac.uk/library/resources/rdm/create/datamanagementplans/ and http://as.exeter.ac.uk/library/resources/rdm/create/datamanagementplans/datamanagementplanguidance/. Exemplar plans for ESRC and BBSRC are available via the former link.

ERC revises its open access guidelines

The ERC has released revised guidelines on open access for all the researchers it funds.

“…an electronic copy of any research article, monograph or other research publication that is supported in whole, or in part, by ERC funding be deposited in a suitable repository immediately upon publication. Open access should be provided as soon as possible and in any case no later than six months after the official publication date. For publications in the Social Sciences and Humanities domain a delay of up to twelve months is acceptable.”

“…[The Council] strongly encourages ERC funded researchers to use discipline-specific repositories for their publications. If there is no appropriate discipline specific repository, researchers should make their publications available in institutional repositories or in centralized ones”

“The recommended repository for Life Sciences is Europe PubMed Central and for Physical Sciences and Engineering arXiv is recommended”


“ERC funded researchers [are reminded] that open access fees are eligible costs that can be charged against ERC grants, provided they have been incurred during the duration of the project”

Remember that you can use Symplectic to deposit your research in Exeter’s repository, ORE.  In this way you would be fully compliant with ERC policy.


Guidelines on Data Retention for EPSRC-funded Research Projects

All projects in receipt of EPSRC funding are required by the Council to comply with the requirements below.  All current and future researchers and research students funded by EPSRC are affected by the research data policy.

EPSRC-funded research data must be securely preserved for a minimum of 10 years.


  • Not all data needs to be preserved and not all data needs to be stored online.  Appraise and select data for retention carefully.
  • Deposit essential data in the University repository, ORE.  Essential data would normally cover:
    • Data underlying published research
    • Data required for validation, verification or replication of results
    • Data that is unique or significant to the community
  • If not suitable for open access data can be embargoed in ORE or held securely by the researcher/research group.
  • Data not held centrally in ORE should be stored following the guidelines available on the Library’s Research Data Management web pages.
  • Data should be uploaded via the ORE interface rather than via Symplectic.  NB.  The IT Infrastructure Team has developed a new data upload tool for transfer of large datasets to ORE.  In order to use this pilot tool contact  

Appropriately structured metadata (bibliographic information) describing the research data should be published on open access within 12 months of being generated.


  • Create a record in ORE describing your data and, where possible, upload the data itself.
  • If data cannot be made public a metadata-only record is acceptable but must contain details of the reasons for access restrictions, for example:
    • Commercially confidential
    • Contains sensitive personal information
    • Contains other information covered by the Data Protection Act
    • Contains third-party copyrighted or licensed material for which permission cannot be obtained
  • Metadata must be sufficient to allow others to find it by searching and to understand dataset contents and potential for re-use.  See an excellent example of a dataset record from the Marine Renewable Energy Group.

 Research data in non-digital format should be stored for the long-term in a format permitting access and re-use if required.


  • Follow University guidelines for storage of paper records.
  • Data containing confidential information should be kept in an access-controlled environment.
  • Consider digitisation of analogue data if feasible and legally permissible.

Published research papers should include a short statement describing how and on what terms any supporting research data may be accessed.


  • If you have already deposited your data in ORE include the handle (aka persistent identifier – equivalent to a DOI).  For example, http://hdl.handle.net/10871/682
  • If the data cannot be made openly available include contact details of the main author/PI in case of query.
  • Further advice can be found on the Library’s open access web pages.


The Open Access and Data Curation Team can advise and assist with queries relating to compliance with EPSRC policy, data storage, data upload and dataset description.  Contact us on


ORE Repository

EPSRC Policy Framework on Research Data

The Library’s Research Data Management web site

Exeter’s Information Security Policy

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