Stevan Harnad has asked us to post a link to his blog: http://openaccess.eprints.org/index.php?/archives/1070-BiorXiv-Deposit-Institutionally,-Export-Centrally.html
Read his latest post – a response to the updated ERC open access guidelines.
The ERC has released revised guidelines on open access for all the researchers it funds.
“…an electronic copy of any research article, monograph or other research publication that is supported in whole, or in part, by ERC funding be deposited in a suitable repository immediately upon publication. Open access should be provided as soon as possible and in any case no later than six months after the official publication date. For publications in the Social Sciences and Humanities domain a delay of up to twelve months is acceptable.”
“…[The Council] strongly encourages ERC funded researchers to use discipline-specific repositories for their publications. If there is no appropriate discipline specific repository, researchers should make their publications available in institutional repositories or in centralized ones”
“ERC funded researchers [are reminded] that open access fees are eligible costs that can be charged against ERC grants, provided they have been incurred during the duration of the project”
Remember that you can use Symplectic to deposit your research in Exeter’s repository, ORE. In this way you would be fully compliant with ERC policy.
All projects in receipt of EPSRC funding are required by the Council to comply with the requirements below. All current and future researchers and research students funded by EPSRC are affected by the research data policy.
EPSRC-funded research data must be securely preserved for a minimum of 10 years.
- Not all data needs to be preserved and not all data needs to be stored online. Appraise and select data for retention carefully.
- Deposit essential data in the University repository, ORE. Essential data would normally cover:
- Data underlying published research
- Data required for validation, verification or replication of results
- Data that is unique or significant to the community
- If not suitable for open access data can be embargoed in ORE or held securely by the researcher/research group.
- Data not held centrally in ORE should be stored following the guidelines available on the Library’s Research Data Management web pages.
- Data should be uploaded via the ORE interface rather than via Symplectic. NB. The IT Infrastructure Team has developed a new data upload tool for transfer of large datasets to ORE. In order to use this pilot tool contact
Appropriately structured metadata (bibliographic information) describing the research data should be published on open access within 12 months of being generated.
- Create a record in ORE describing your data and, where possible, upload the data itself.
- If data cannot be made public a metadata-only record is acceptable but must contain details of the reasons for access restrictions, for example:
- Commercially confidential
- Contains sensitive personal information
- Contains other information covered by the Data Protection Act
- Contains third-party copyrighted or licensed material for which permission cannot be obtained
- Metadata must be sufficient to allow others to find it by searching and to understand dataset contents and potential for re-use. See an excellent example of a dataset record from the Marine Renewable Energy Group.
Research data in non-digital format should be stored for the long-term in a format permitting access and re-use if required.
- Follow University guidelines for storage of paper records.
- Data containing confidential information should be kept in an access-controlled environment.
- Consider digitisation of analogue data if feasible and legally permissible.
Published research papers should include a short statement describing how and on what terms any supporting research data may be accessed.
- If you have already deposited your data in ORE include the handle (aka persistent identifier – equivalent to a DOI). For example, http://hdl.handle.net/10871/682
- If the data cannot be made openly available include contact details of the main author/PI in case of query.
- Further advice can be found on the Library’s open access web pages.
The Open Access and Data Curation Team can advise and assist with queries relating to compliance with EPSRC policy, data storage, data upload and dataset description. Contact us on
As part of International Open Access Week the University’s Open Access and Data Curation team will be holding a number of drop-in sessions commencing 21 October. If any researchers, postgraduate students or Professional Services staff have questions about Open Access (e.g. funder policies, University policy, obtaining funding for Gold Open Access publishing) or Research Data Management (e.g. what is a data management plan and where can I go to for help in writing one?) the team will be available to answer your queries.
We will be holding three sessions:
- Wednesday 23 October – 1300-1600. XFI Board Room
- Thursday 24 October – 1000-1300. XFI Seminar Room A
- Friday 25 October – 1000-1300. XFI Seminar Room C
For more information please contact the team on .
Dr Anna Adlam, Senior Lecturer and Co-Director of the Centre for Clinical Neuropsychology Research (CCNR) in the School of Psychology has developed a research data management and open access policy for the Mood Disorders Centre (MDC) and Clinical Education Development and Research (CEDAR) at Exeter.
Following these guidelines will ensure that the data generated by MDC and CEDAR members are stored securely, will be reusable in the future, and can be shared easily amongst collaborators. Moreover they will help MDC and CEDAR members meet funder and/or institutional requirements on research data management and open access.
The policy is available in Open Research Exeter, along with the guidelines that the Marine Renewable Energy Group and the Centre for Cognitive Control and Associative Learning have created to ensure best practice in research data management in their research groups.
If your research group has a research data management policy that they would like to share with other groups, or if you are thinking of developing such a policy, please contact the Open Access and Data Curation Team on .